(Revised 11 October 2012)
ARTICLE I - Name and Principal Office
Section 1. The name of this organization shall be "The South Carolina Entomological Society, Incorporated (SCES)," hereinafter called The "Society."
Section 2. The Society owns and publishes the Journal of Agricultural and Urban Entomology (JAUE), in print ISSN 1523-5475 and online ISSN 2153-652X.
Section 3. The principal office of the Society is located at Clemson University, School of Agricultural, Forest, and Environmental Sciences, Pickens County, Clemson, South Carolina 29634.
Section 4. The principal business contact for the Society is located at 3517 Flowering Oak Way, Charleston County, Mt. Pleasant, South Carolina 29466; phone/fax 843.856.9411.
ARTICLE II - Purpose
Section 1. The Society is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code.
Section 2.The Society will promote the study of entomology, encourage presentations of entomological research, and publish research articles.
Section 3. The Society will maintain a policy of equal opportunity and nondiscrimination in all its functions.
ARTICLE III - Membership
Section 1. There shall be 4 classes of membership.
ARTICLE IV - Officers
Section 1. Elected Officer:
The elected officers of the Society shall be a President, Vice President, Secretary, Treasurer, and Historian.
Section 2. Appointed
An Executive Director and an Editor shall be appointed by the Board of Directors.
ARTICLE V- Directors
Section 1. The Board of Directors shall consist of all elected officers, committee chairpersons appointed by the President, and the Executive Director (non-voting). The President shall be the Chairperson of the Board of Directors.
Section 2. The Board of Directors shall conduct the business of the Society according to policies and procedures enacted by the membership or business-meeting decisions.
Section 3. Voting quorum. When there is not a quorum of six (6) members present at any regular authorized Board of Directors meeting, the President is hereby authorized to appoint temporarily any active, student, or emeritus member in good standing to act on said board at any meeting as a Board of Directors member with full authority.
Section 4. Members of the Board of Directors and officially constituted committees, boards, and councils of The Society individually and collectively, shall be indemnified and held harmless by The Society in any action alleging injury or damage, direct or consequential, arising out of the performance of their duties, except where such members are adjudged guilty of willful misfeasance or malfeasance in the performance of their duties.
Section 5 . The Board of Directors hereinafter will be called The "Board"
ARTICLE VI: Committees
Section 1. Standing Committees:
Standing Committees shall be established to facilitate the continuity and the functioning of The Society.
Section 2. Special Committees:
The Board may establish Special Committees as are deemed useful to facilitate the operation and promote the purpose of The Society.
Section 3. Presidential
Presidential Committees may be appointed annually by the President to facilitate the functions and operations of The Society.
ARTICLE VII - Resolutions
Section 1. Resolutions may be proposed in writing by five (5) voting members in good standing and submitted in duplicate to the Secretary of the Society. Upon receipt of any such resolution, one copy shall be delivered to the Resolutions Committee. The Society shall not act on any resolution dealing with controversial questions which are fundamentally racial, religious, or political in their character.
ARTICLE VIII: Meetings
Section 1. The Society shall hold Annual Meetings, including but not limited to scientific presentations by and for members.
Section 2. The Society shall hold an Annual Business Meeting, decided upon by the Board. The Annual Business Meeting may be held in conjunction with the Annual Meeting. Special business meetings also may be called by the Board.
ARTICLE IX: Funds
Section 1. Funds of The Society shall be collected, managed, disbursed and accounted for as specified in the By-Laws and as directed by the Board. Audits may be conducted at the request of the Board.
Section 2. No officer or individual member of The Society shall solicit funds in the name of The Society without prior approval by the Board.
Section 3. An Endowment Fund may be maintained to include donations, bequests, and such other property or funds as may be added to it by direction by the donor and approval by the Board.
Section 4. A Reserve Fund may be maintained to conserve assets and to ensure the fiscal stability of The Society.
ARTICLE X: Amendments
Section 1. Initiation:
Amendments to the Constitution shall be submitted in writing to the President of The Society with the approval of a majority of the members of the Board, or over the signatures of at least 10 members of The Society.
Section 2. Review:
The Board may request the Resolutions Committee to review each proposed amendment, and to assist the Board in developing the Board's recommendation on the amendment, and in preparing a notice of the proposed amendment for the members. Proposals for amendment submitted by members of The Society may be modified by the Board only to clarify language or to assure that the intent of the proposed amendment shall be accomplished.
Section 3. Notice of a proposed amendment shall be sent to the members in writing or via internet at least 30 days before the amendment is to be voted upon at a business meeting of The Society, or at least 30 days before the due date for return of a mail-in, or e-mail ballot on the amendment. The notice shall include the current text of each Constitution section that is proposed to be amended, the text of the proposed amendment, a statement regarding the impact of the proposed changes, a statement of the Board’s recommendation, and a mail-in ballot, a statement of the meeting, time, place, and method of voting on the proposed amendment, or information on internet or e-mail voting procedures.
Section 4. Approval, voting, majority requirement, and effective date. Each proposed amendment shall be voted upon at the first Annual Business Meeting following a notice to the membership, by mail-in ballot, by internet or by e-mail vote following the notice provided to the membership, sent to the members of The Society along with the amendment notice, pursuant to Article X, Section 3.
Section 5. A two thirds majority of the members voting shall be required for approval. If a mail-in, , internet, or e-mail balloting procedure is used, a minimum of 30 days shall be allowed for return of ballots by the members. If an internet or e-mail balloting procedure is used, a minimum of 30 days shall be allowed for response by the members.No later than 10 days after the due date for response or return of ballots, a Presidential Committee shall tabulate all votes received by the due date and inform the President in writing of the results. The members shall be notified at the annual meeting of the results.
A proposed amendment shall become effective upon approval unless a later effective date is specified in the motion for adoption or in the mail, internet, or e-mail ballot.