Instructions To Authors
for the Journal of Agricultural and Urban Entomology
Published by the South Carolina Entomological Society, Inc.

Editorial Policy:

The Journal of Agricultural and Urban Entomology (JAUE) specializes in the publication of original research concerning insects and related arthropods of agricultural or urban importance, including those affecting livestock, wildlife, lawns, landscapes, and agricultural crops. JAUE is particularly dedicated to the timely publication of articles and notes pertaining to applied entomology, although it will accept suitable contributions of a fundamental nature related to agricultural or urban entomology. JAUE is published under the auspices of the South Carolina Entomology Society (SCES), Inc. (http://scentsoc.org/). This journal is now only published on the internet (on-line-only journal) with no printed copies available except as a pdf file.

Authors should submit manuscripts documenting original research that has not been previously published and is not being considered for publication elsewhere. The source of any data included in a manuscript that was not collected as part of the current study must be clearly cited in the text or in the legend of the table or illustration reporting such data. Authors should provide a letter of confirmation from the contributor of a personal communication. Unpublished data from one of the authors should be referenced with the author’s initials in parentheses as: (XYZ, unpublished).

Although there are some differences, JAUE conforms to many of the style standards of the “ESA Style Guide,” which is available from the Entomological Society of America (ESA) at http://www.entsoc.org/pubs/publish/style. Authors also are encouraged to consult the latest edition of “Scientific Style and Format: The CSE Manual for Authors, Editors, and Publishers” available from the Council of Scientific Editors (CSE) at http://www.councilscienceeditors.org/publications/scientific-style-and-format/. Authors also should refer to the most recent issue of JAUE for style examples (past issues available on-line at http://www.bioone.org/loi/jaue/ and at the SCES website).

Authors should prepare a Microsoft WordTM document (.doc or .docx) of their manuscript for publication consideration and submit it as an email attachment to the Editor Dr. Juang-Horng (J.C.) Chong. In the email, authors should include a list of three potential reviewers. Authors will be notified of receipt of their manuscript.

After reviewing the submission for adherence to the JAUE standards, the Editor will send the paper to a Subject Editor selected from the editorial staff. The Subject Editor will forward the manuscript to at least two peer reviewers with the request that the paper be reviewed and returned within six weeks. If acceptance of the work is recommended by the reviewers, the Subject Editor will return the reviews and editorial comments to the authors and ask for revisions and incorporation of any style changes. Authors will be requested to return the revised manuscript in Microsoft WordTM (.doc or .docx) to the Subject Editor within two months. The Subject Editor then will make a recommendation to the Editor whether the paper should be accepted for publication in JAUE. The Editor will make the final acceptance decision for each revised manuscript, based on reviewers’ comments, the Subject Editor’s recommendation, and the suitability of the author’s revisions.

The Editor will then finalize the manuscript by putting it into proper format and making final editorial changes. If substantial changes are made by the Editor, the paper will be sent back to the authors for review and acceptance of these changes. Authors will be notified by the Editor when the paper has been accepted for publication by JAUE. The Editor will then send a final, edited version of the manuscript to the printer (Allen Press, http://allenpress.com/) for formatting page proofs. Authors and the Editor will receive a galley proof pdf for review, which should be completed and returned within 48 hours.

Poorly written submissions or those diverging substantially from journal formatting style may require pre-editing before the manuscripts will be sent out for anonymous peer review. We recognize the importance of our reviewer’s valuable time and efforts, so it is imperative that they be provided with readable manuscripts that are free from grammatical errors. It is not the job of the reviewers to correct simple errors as reviewers should be concerned primarily with the scientific aspects of the paper. Therefore, the Editor may require that an improved manuscript be re submitted before it is sent to a Subject Editor. Adherence to the above procedures will accelerate the turnover time from receipt of a manuscript to print and reduce the possibility of mistakes that appear in the final paper.

Reasons for rejection.

A manuscript will be rejected if it is a preliminary report, a progress report, or the result of undue splitting of a large manuscript. A manuscript will be rejected if the data is inappropriately or incompletely analyzed to the extent that re-review of the manuscript is necessary. Other factors contributing to rejection are the presentation of little or no new information, duplicated research, inconclusive results, poor writing, inappropriate subject matter, or excessive speculation.

If the authors disagrees with the Editor's decision to reject a manuscript, the authors may request an appeal of the rejection. To initiate an appeal, the author must submit the following to the Editor:

    1) A letter justifying the author's reason for the appeal
    2) The letter of rejection from the Editor
    3) Comments of the reviewers
    4) An unmarked copy of the original, unrevised manuscript
    5) Other relevant correspondence between the author and Editor or Subject Editor.

The Editor will then forward the materials to the current chair of the Appeals Committee, who will distribute the materials among members of the committee. The author, Editor, and members of the Editorial Committee will be notified in writing of the decision of the Appeals Committee. The decision of the committee is final.

Page charges and reprints

We no longer have page charges. Also, because JAUE is now an on-line-only journal, we no longer provide reprints. The authors will be sent a pdf file that they can print themselves.

GENERAL GUIDELINES

Format
All material (including the title page, text, all parts of tables, footnotes, references cited, etc.) should be prepared with MS-Word (.doc) in Times Roman 12 typeface. All other formats will be required to be re-keyed for an additional fee.

Many word processing commands and special formatting features interfere with the smooth conversion of electronic files into typesetting systems. Typesetting software will retain character formatting (e.g. small caps, bold, italic, underlining, superscript, and subscript), but not document formatting (e.g. hyphenation, justification, font and font size, spacing, and pagination); page appearance commands such as these will be removed from the submitted file and replaced with commands for the typesetting system. Keep the document simple (avoid linked or embedded objects, images, and other advanced features). This helps to ensure the typesetting system makes efficient use of the file.

Best practices for submitting your electronic manuscript:

  • Do not try to approximate the look of a final document as it would appear in print because much of the formatting is stripped from the file upon submission and replaced with typesetting system commands.
  • Do not use fully justified alignment.
  • Use the footnote function in Word for in-text footnotes only. Do not use it to link references to create end notes, or for title-page footnotes that are standard for journal style.
  • Identify running heads and place them flush left at the very beginning of the file (one time only).
  • Paragraph indents should be consistent throughout the file. Multiple spaces should not be used to simulate tabs.
  • Except for the paragraph indents (mentioned above), all indentation or tabular commands should be removed from the file. Literature Cited sections with hang indents, for instance, should be typed flush left, with no hang indent. Indentation conventions are different between word processing and typesetting.
  • Boldface, italic, superscript, subscript, underline, and small caps formatting should be retained, as they may be used by the conversion software.
  • Please delete all comments, “Accept All Changes in Document”, and turn off “Track Changes” Word function. Communicate any special instructions to the editor.

    SPECIAL CHARACTERS:

  • Avoid the use of unusual fonts; please use the Symbol, Times/Times New Roman, Courier/Courier New, and Helvetica/Arial fonts whenever possible. These fonts are available on PC and Mac, and contain common mathematical and Greek symbols, as well as accented letters.
  • Use word processor special characters from the Times New Roman character palette.
  • Be consistent in your representation of a symbol throughout the document.
  • Distinguish between similar-looking but disparate symbols such as the letter “x”, a multiplication sign, and a Greek Chi, or hyphens, minus signs, en-dashes, em-dashes, product dots, bullets, degree symbols, prime symbol, etc.
  • Do not try to approximate the look of certain characters by creating your own symbol (e.g. a superscript “o” will translate as a superscript letter “o”, not a degree sign).
  • Create small capital letters by typing a combination of upper and lowercase letters and applying your word processor's command for small caps. Do not use uppercase letters and decrease their font size.

    SUBMISSION OF MATH:

  • Be sure mathematical expressions conform to standard conventions.
  • Create all display math equations using MathType.
  • If possible, create in-text math elements using keyboard characters, MS Word special characters, or SGML entities.

    MANUSCRIPT SECTIONS

    Sections of the manuscript should be arranged in this order:

  • title page
  • abstract (including 3-10 key words, listed beneath the abstract)
  • text pages
  • acknowledgment
  • references cited
  • footnotes
  • tables
  • figure legends
  • running heads
  • original figures
  • Each page should be numbered consecutively in the upper right-hand corner, starting with the title page and ending with the figure legends. Refer to a recent copy of the JAUE for format (past issues available on-line at http://www.bioone.org/loi/jaue/).

    MANUSCRIPT PREPARATION

  • Title page

    The upper right hand corner of the title page should include the complete name, address, telephone number, FAX number, and e-mail address of the person to whom galley proofs and other correspondence should be sent. This person also should be identified in the author list on the Title Page as the corresponding author.

    Abstract page

    The abstract should be a concise but informative description of the significant contents and the main conclusions of the research. The abstract should not exceed 250 words.

    Key words

    Three to six key words (not in the title) should be included on the abstract page. Please pay careful attention to the selection of these key words, as they are the only words used for journal indexing other than the title. Please include the order, family, genus and species of the research organisms. Each key word may actually be comprised of more than one word; for example, "Spodoptera frugiperda" would be considered a single key word, as would "pest management." Do not repeat terms that are already in the title.

    Running head

    Authors should include a running head consisting of no more than 60 characters (including authors names).

    Tables

    All segments of the table, including the title, headings, body, and footnotes, should be double spaced. A table can be typed on more than one sheet of paper. All tables should be referenced within the text.

    Figures

    Figures numbers should be clearly labelled. Photographs are acceptable in either black & white or color. The quality of the printed figure directly reflects the quality of the submitted figure. Always submit original figures or high-quality reproductions. Figures not conforming to acceptable standards will be returned for revision. All figures should be referenced within the text.

    Insect names

    Provide the full scientific name and authority the first time a species is mentioned in both the abstract and in the body of the text. Also, include in parentheses the Order and Family as (Order: Family). Unless justified in writing, JAUE only will allow the use of common names that have been approved and published by ESA on the list of Common Names of Insects and Related Organisms (http://www.entsoc.org/pubs/common_names). If an organism is first mentioned in a table or figure, the authority name should appear first in the table or figure, rather than in the text.

    Voucher specimens

    Voucher specimens are preserved organisms (or parts thereof) that serve as future reference for a name used in a scientific publication. Voucher specimens ensure the credibility and endurance of research results because they document the identity of studied organisms. Therefore, although not required for publication in JAUE, the preservation of voucher specimens is recognized by the Editorial Board as one of the most important responsibilities when publishing research. Accordingly, the Editorial Board of JAUE has adopted the following policy statement: "Authors are encouraged to designate, properly prepare, label, and deposit high-quality voucher specimens and cultures documenting their research in an established permanent collection and to cite the repository in publication." For the recommended procedure for designating a voucher specimen, please refer to: Anonymous. 1988. Information for the recommended procedure to designate a voucher specimen, please refer to J. Agric. Entomol. 5(4): 296, 1988.>

    Reference citations within the text

    Use chronological, then alphabetical order

      (Smith 1973)
      (Smith & Jones 1978)
      (Smith 1973, Smith & Jones 1978, Ward 1978)
      (Smith et al. 1973a,b, Jones 1987, Roberts 1987, 1988)
      (Jones 1987, 16-25) for specific pages
      (Jones 1987; L. J. Smith, Bigtime Univ., personal communication)
      (L. J. S., unpublished data) for the paper's author - use instead of personal communication. This applies to either unpublished or submitted works.
      (Smith & Jones in press). This applies to works accepted, but not yet published.
      (PROC GLM, SAS Institute 1985, 139 - 199) for software

    Reference citations in tables

    When a series of citations are provided as a footnote in a table, references should be listed alphabetically.

    References cited section

    All references appearing in the References Cited section must be cited in the text, tables, or figure captions. All references should be double spaced. JAUE uses BIOSIS Serial Sources (BIOSIS, 2100 Arch Street, Philadelphia, PA) for serial abbreviations. BIOSIS follows the standard convention of ISSN's “List of Title Word Abbreviations” (http://www.issn.org/services/online-services/access-to-the-ltwa/). Agricola, PubMed, and Serials Source List for Biological Sciences also follow the ISSN (International Standard Serial Number) convention, and they can be used as an additional resource for approved abbreviations.

    Journal Articles.
    One or two authors are listed alphabetically; three or more authors should be listed chronologically:

    Books

    Article or Chapter in a Book

    Proceedings

    Reports

    In Press

    No Author Given (use anonymous as a last resort)

    Theses and Dissertations

    Abstracts and Translations

    Magazine Articles

    Other

    Publication of Other Scholarly Works

    Surveys

    The Journal will consider surveys for publication, as long as they are well designed, appropriately analyzed, and are pertinent to the readership of JAUE. Surveys will be subject to the same rigorous review process as research manuscripts.

    Symposia

    Proceedings of symposia, informal conferences, etc. may be submitted for publication when the subject material is pertinent to readers of JAUE. The Editorial Committee requests that the moderator provide a list of authors, titles, and abstracts of works in the symposium, preferably in advance of the meeting at which the symposium will take place. If the content of the symposium is deemed appropriate subject matter for the JAUE, then each manuscript will be evaluated individually, and must pass through the standard review process. A majority of authors involved in the symposium must submit written manuscripts. To publish the proceedings in a timely manner, the Committee requests that written manuscripts be submitted within three months of the date of the symposium.

    Literature Reviews

    Literature reviews will not be published by JAUE.

    -- Updated 27 July 2016 --

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Urban Entomology